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PRIVACY POLICY

Last updated June 16, 2026

This Privacy Notice describes how InvoRec ("we," "us," or "our"), operated by Dino Zecevic, collects, uses, stores, and shares your personal information when you use our services ("Services"), including when you:

  • Visit our website at https://invorec.com, or any website of ours that links to this Privacy Notice
  • Use InvoRec, a web application that extracts structured data from invoices and audits them against reference documents. Users upload invoice files (PDFs and images), and the service automatically extracts vendor details, amounts, dates, and line items, and can compare those invoices against reference documents you provide. Extracted data can be exported to Google Sheets, Excel, or CSV.
  • Engage with us in other related ways, including through marketing or events

Questions or concerns? Reading this Privacy Notice will help you understand your privacy rights and choices. We are responsible for making decisions about how your personal information is processed. If you do not agree with our policies and practices, please do not use our Services. If you still have any questions or concerns, please contact us at support@invorec.com.

SUMMARY OF KEY POINTS

This summary provides key points from our Privacy Notice, but you can find out more details about any of these topics by clicking the link following each key point or by using our table of contents below to find the section you are looking for.

What personal information do we process? When you visit, use, or navigate our Services, we may process personal information depending on how you interact with us and the Services, the choices you make, and the products and features you use. Learn more about personal information you disclose to us.

Do we process any sensitive personal information? No. We do not request or intentionally process special-category (sensitive) personal information such as racial or ethnic origin, sexual orientation, or religious beliefs. Invoices you upload may contain personal data such as names, contact details, and financial amounts, which we process only to provide the Services. Learn more about the information we process.

Do we collect any information from third parties? We do not collect personal information from third parties, except where you choose to register or log in using your Google account.

How do we process your information? We process your information to provide, improve, and administer our Services, communicate with you, for security and fraud prevention, and to comply with law. We may also process your information for other purposes with your consent. We process your information only when we have a valid legal reason to do so. Learn more about how we process your information.

In what situations and with which parties do we share personal information? We may share information in specific situations and with specific third parties. Learn more about when and with whom we share your personal information.

Where is your information stored and processed? Your data is hosted and processed in the European Union. Learn more about international processing of your information.

How do we keep your information safe? We have adequate organizational and technical processes and procedures in place to protect your personal information. However, no electronic transmission over the internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not be able to defeat our security and improperly collect, access, steal, or modify your information. Learn more about how we keep your information safe.

What are your rights? Depending on where you are located geographically, the applicable privacy law may mean you have certain rights regarding your personal information. Learn more about your privacy rights.

How do you exercise your rights? The easiest way to exercise your rights is by contacting us at support@invorec.com. We will consider and act upon any request in accordance with applicable data protection laws.

Want to learn more about what we do with any information we collect? Review the Privacy Notice in full.

TABLE OF CONTENTS

  1. WHAT INFORMATION DO WE COLLECT?
  2. HOW DO WE PROCESS YOUR INFORMATION?
  3. WHAT LEGAL BASES DO WE RELY ON TO PROCESS YOUR PERSONAL INFORMATION?
  4. WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION?
  5. DO WE OFFER ARTIFICIAL INTELLIGENCE-BASED PRODUCTS?
  6. HOW DO WE HANDLE YOUR SOCIAL LOGINS?
  7. IS YOUR INFORMATION TRANSFERRED INTERNATIONALLY?
  8. HOW LONG DO WE KEEP YOUR INFORMATION?
  9. HOW DO WE KEEP YOUR INFORMATION SAFE?
  10. DO WE COLLECT INFORMATION FROM MINORS?
  11. WHAT ARE YOUR PRIVACY RIGHTS?
  12. CONTROLS FOR DO-NOT-TRACK FEATURES
  13. DO WE MAKE UPDATES TO THIS NOTICE?
  14. HOW CAN YOU CONTACT US ABOUT THIS NOTICE?
  15. HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU?

1. WHAT INFORMATION DO WE COLLECT?

Personal information you disclose to us

In Short: We collect personal information that you provide to us.

We collect personal information that you voluntarily provide to us when you register on the Services, express an interest in obtaining information about us or our products and Services, when you participate in activities on the Services, or otherwise when you contact us.

Personal Information Provided by You. The personal information that we collect depends on the context of your interactions with us and the Services, the choices you make, and the products and features you use. The personal information we collect may include the following:

  • names
  • email addresses

Sensitive Information. We do not request or intentionally collect special-category (sensitive) personal information as defined under the GDPR, such as racial or ethnic origin, political opinions, religious or philosophical beliefs, health data, or data concerning sexual orientation. Please do not upload documents that contain such information.

Payment Data. We may collect data necessary to process your payment if you choose to make purchases, such as your payment instrument number and the security code associated with your payment instrument. All payment data is handled and stored by Polar. You may find their privacy notice here: https://polar.sh/legal/privacy.

Google Login Data. We offer you the option to register and log in using your Google account. If you choose to register in this way, we will collect certain profile information from Google, as described in the section called "HOW DO WE HANDLE YOUR SOCIAL LOGINS?" below.

Device Fingerprint. When you sign up, we generate a device fingerprint (a device identifier derived from characteristics of your browser and device) and send it to our backend. We use this identifier solely for security and fraud and abuse prevention. It is not used for advertising or cross-site tracking, and generating it does not set a cookie or store anything on your device.

Invoice Data and File Uploads. When you use our Services, you upload invoice files (PDFs, images), and you may upload reference documents to audit invoices against. These files may contain business and personal information including vendor and contact names, addresses, tax identification numbers, email addresses, phone numbers, financial amounts, and line item details. We process these files using Google's Gemini AI to extract structured data and to perform audits. Invoice content sent to Google's Gemini AI is processed in a European Union region, is used solely for data extraction and audit purposes, and is not used to train AI models. Extracted data is stored in our database and associated with your organization's account. The original uploaded files themselves are deleted from our storage immediately after extraction, and only the structured extracted data is retained. You can export your extracted data at any time via CSV, Excel, or Google Sheets.

All personal information that you provide to us must be true, complete, and accurate, and you must notify us of any changes to such personal information.

Google API

Our use of information received from Google APIs will adhere to Google API Services User Data Policy, including the Limited Use requirements.

2. HOW DO WE PROCESS YOUR INFORMATION?

In Short: We process your information to provide, improve, and administer our Services, communicate with you, for security and fraud prevention, and to comply with law. We may also process your information for other purposes with your consent.

We process your personal information for a variety of reasons, depending on how you interact with our Services, including:

  • To facilitate account creation and authentication and otherwise manage user accounts. We may process your information so you can create and log in to your account, as well as keep your account in working order.
  • To deliver and facilitate delivery of services to the user. We may process your information to provide you with the requested service.
  • To process and audit uploaded invoices. We process invoice files uploaded by users to extract structured data such as vendor details, amounts, dates, and line items, and to audit those invoices against reference documents you provide.
  • To respond to user inquiries/offer support to users. We may process your information to respond to your inquiries and solve any potential issues you might have with the requested service.
  • To send administrative information to you. We may process your information to send you details about our products and services, changes to our terms and policies, and other similar information.
  • To fulfill and manage your orders. We may process your information to fulfill and manage your subscriptions, payments, and credit purchases made through the Services.
  • To protect our Services. We may process your information as part of our efforts to keep our Services safe and secure, including fraud monitoring and prevention.
  • To identify usage trends. We may process information about how you use our Services to better understand how they are being used so we can improve them.
  • To save or protect an individual's vital interest. We may process your information when necessary to save or protect an individual's vital interest, such as to prevent harm.

In Short: We only process your personal information when we believe it is necessary and we have a valid legal reason (i.e., legal basis) to do so under applicable law, like with your consent, to comply with laws, to provide you with services to enter into or fulfill our contractual obligations, to protect your rights, or to fulfill our legitimate business interests.

The General Data Protection Regulation (GDPR) and UK GDPR require us to explain the valid legal bases we rely on in order to process your personal information. As such, we may rely on the following legal bases to process your personal information:

  • Consent. We may process your information if you have given us permission (i.e., consent) to use your personal information for a specific purpose. You can withdraw your consent at any time. Learn more about withdrawing your consent.
  • Performance of a Contract. We may process your personal information when we believe it is necessary to fulfill our contractual obligations to you, including providing our Services or at your request prior to entering into a contract with you. Extracting and auditing the invoices you upload is part of performing this contract.
  • Legitimate Interests. We may process your information when we believe it is reasonably necessary to achieve our legitimate business interests and those interests do not outweigh your interests and fundamental rights and freedoms. For example, we may process your personal information for some of the purposes described in order to:
    • Analyze how our Services are used so we can improve them to engage and retain users
    • Diagnose problems and/or prevent fraudulent activities, including generating a device fingerprint at signup to detect and prevent fraud and abuse
  • Legal Obligations. We may process your information where we believe it is necessary for compliance with our legal obligations, such as to cooperate with a law enforcement body or regulatory agency, exercise or defend our legal rights, or disclose your information as evidence in litigation in which we are involved.
  • Vital Interests. We may process your information where we believe it is necessary to protect your vital interests or the vital interests of a third party, such as situations involving potential threats to the safety of any person.

4. WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION?

In Short: We may share information in specific situations described in this section and/or with the following third parties.

Vendors, Consultants, and Other Third-Party Service Providers. We may share your data with third-party vendors, service providers, contractors, or agents ("third parties") who perform services for us or on our behalf and require access to such information to do that work. We have contracts in place with our third parties, which are designed to help safeguard your personal information. This means that they cannot do anything with your personal information unless we have instructed them to do it. They will also not share your personal information with any organization apart from us. They also commit to protect the data they hold on our behalf and to retain it for the period we instruct.

The third parties we may share personal information with are as follows:

  • AI Service Providers:
    • Google (Gemini AI, processed in a European Union region)
  • Allow Users to Connect to Their Third-Party Accounts:
    • Google account (sign-in)
  • User Account Registration and Authentication:
    • Firebase Authentication (Google)
  • Payment Processing:
    • Polar.sh
  • Server Hosting:
    • Hetzner Cloud (Germany, EU)
  • Web Fonts:
    • Google Fonts (fonts.gstatic.com) — used to render the site's typography; loading fonts exposes your IP address to Google

We also may need to share your personal information in the following situations:

  • Business Transfers. We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.

5. DO WE OFFER ARTIFICIAL INTELLIGENCE-BASED PRODUCTS?

In Short: Yes. Extracting and auditing invoices is powered by artificial intelligence and is core to the Services.

Extracting structured data from your invoices, and auditing those invoices against reference documents, is performed using artificial intelligence. To do this, the content of the invoice and reference files you upload is sent to Google's Gemini AI, which is provided by Google as our AI service provider.

Where processing happens. Invoice content is processed by Google's Gemini AI in a European Union region.

No training on your data. The content you upload is used solely to extract data and perform audits for you. It is not used to train AI models, ours or Google's.

This processing cannot be opted out of. Because extracting and auditing invoices is the core function of the Services, this AI processing is essential to providing the Services and cannot be switched off while you use them. If you do not want your invoice content processed in this way, please do not upload it.

You must not use the Services in any way that violates the terms or policies of Google as our AI service provider.

6. HOW DO WE HANDLE YOUR SOCIAL LOGINS?

In Short: If you choose to register or log in using your Google account, we receive basic profile information about you.

Our Services offer you the ability to register and log in using your Google account, through Google OAuth provided via Firebase Authentication. This is the only social login we offer. Where you choose to sign in this way, Google provides us with basic profile information, which typically includes your name and email address.

We use the information we receive only for the purposes that are described in this Privacy Notice or that are otherwise made clear to you on the relevant Services. Please note that we do not control, and are not responsible for, other uses of your personal information by Google. We recommend that you review Google's privacy notice to understand how it collects, uses, and shares your personal information, and how you can set your privacy preferences.

7. IS YOUR INFORMATION TRANSFERRED INTERNATIONALLY?

In Short: Your information is stored and processed in the European Union.

Our servers are hosted in the European Union (Hetzner, Germany), and invoice content sent to Google's Gemini AI is processed in a European Union region. We do not store your data on, or transfer it to, servers in the United States.

InvoRec is operated by Dino Zecevic, who is based in Bosnia and Herzegovina, a country outside the European Economic Area (EEA). To provide and support the Services, the operator may access personal information stored on our EU servers from Bosnia and Herzegovina. Where personal data is accessed from outside the EEA, we rely on appropriate safeguards as required by applicable law, including the European Commission's Standard Contractual Clauses. Further details can be provided upon request.

8. HOW LONG DO WE KEEP YOUR INFORMATION?

In Short: We keep your information for as long as necessary to fulfill the purposes outlined in this Privacy Notice unless otherwise required by law.

We will only keep your personal information for as long as it is necessary for the purposes set out in this Privacy Notice, unless a longer retention period is required or permitted by law (such as tax, accounting, or other legal requirements).

Extracted invoice and audit data. The structured data we extract from your invoices, and the results of any audits, are retained for the life of your account and are deleted when your account is deleted. We keep this data for the life of the account because it forms your audit and processing history, which is necessary to provide the Services to you over time.

Original uploaded files. The original files you upload (invoice PDFs, images, and reference documents) are deleted from our storage immediately after we extract their data — we do not retain them, regardless of plan. Only the structured extracted data is kept (as described above); you can view, edit, or delete it yourself at any time. Because you uploaded the file, you keep your own copy of the original; we simply don't hold one. We do not keep backup copies of your uploaded files.

When an individual user leaves an organization, their personal profile data is removed, but organization data (invoices, extracted data, exports) remains accessible to other organization members. Organization data is fully deleted only when the organization owner deletes the organization.

When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize such information, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.

9. HOW DO WE KEEP YOUR INFORMATION SAFE?

In Short: We aim to protect your personal information through a system of organizational and technical security measures.

We have implemented appropriate and reasonable technical and organizational security measures designed to protect the security of any personal information we process. However, despite our safeguards and efforts to secure your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not be able to defeat our security and improperly collect, access, steal, or modify your information. Although we will do our best to protect your personal information, transmission of personal information to and from our Services is at your own risk. You should only access the Services within a secure environment.

We use the following security measures to protect your data:

  • All data is encrypted in transit using TLS/HTTPS
  • All data is encrypted at rest on our servers
  • Our servers are hosted in EU data centers (Hetzner, Germany)
  • Database access is restricted to private networks with no public internet access
  • We perform regular automated backups with encryption
  • Access to production systems is restricted and monitored

To report a security vulnerability or concern, please contact security@invorec.com.

10. DO WE COLLECT INFORMATION FROM MINORS?

In Short: We do not knowingly collect data from or market to children under 18 years of age.

We do not knowingly collect, solicit data from, or market to children under 18 years of age, nor do we knowingly sell such personal information. By using the Services, you represent that you are at least 18 or that you are the parent or guardian of such a minor and consent to such minor dependent's use of the Services. If we learn that personal information from users less than 18 years of age has been collected, we will deactivate the account and take reasonable measures to promptly delete such data from our records. If you become aware of any data we may have collected from children under age 18, please contact us at support@invorec.com.

11. WHAT ARE YOUR PRIVACY RIGHTS?

In Short: In some regions, such as the European Economic Area (EEA), United Kingdom (UK), and Switzerland, you have rights that allow you greater access to and control over your personal information. You may review, change, or terminate your account at any time, depending on your country, province, or state of residence.

In some regions (like the EEA, UK, and Switzerland), you have certain rights under applicable data protection laws. These may include the right (i) to request access and obtain a copy of your personal information, (ii) to request rectification or erasure; (iii) to restrict the processing of your personal information; (iv) if applicable, to data portability; and (v) not to be subject to automated decision-making. In certain circumstances, you may also have the right to object to the processing of your personal information. You can make such a request by contacting us by using the contact details provided in the section "HOW CAN YOU CONTACT US ABOUT THIS NOTICE?" below.

We will consider and act upon any request in accordance with applicable data protection laws.

If you are located in the EEA or UK and you believe we are unlawfully processing your personal information, you also have the right to complain to your Member State data protection authority or UK data protection authority.

If you are located in Switzerland, you may contact the Federal Data Protection and Information Commissioner.

Withdrawing your consent: If we are relying on your consent to process your personal information, you have the right to withdraw your consent at any time. You can withdraw your consent at any time by contacting us by using the contact details provided in the section "HOW CAN YOU CONTACT US ABOUT THIS NOTICE?" below.

However, please note that this will not affect the lawfulness of the processing before its withdrawal, nor will it affect the processing of your personal information conducted in reliance on lawful processing grounds other than consent.

Account Information

If you would at any time like to review or change the information in your account or terminate your account, you can:

  • Log in to your account settings and update your user account.
  • Contact us using the contact information provided below.

Upon your request to terminate your account, we will deactivate or delete your account and information from our active databases. However, we may retain some information in our files to prevent fraud, troubleshoot problems, assist with any investigations, enforce our legal terms and/or comply with applicable legal requirements.

If you have questions or comments about your privacy rights, you may email us at support@invorec.com.

12. CONTROLS FOR DO-NOT-TRACK FEATURES

Most web browsers and some mobile operating systems and mobile applications include a Do-Not-Track ("DNT") feature or setting you can activate to signal your privacy preference not to have data about your online browsing activities monitored and collected. At this time, no uniform technology standard for recognizing and implementing DNT signals has been finalized. As such, we do not currently respond to DNT browser signals or any other mechanism that automatically communicates your choice not to be tracked online. If a standard for online tracking is adopted that we must follow in the future, we will inform you about that practice in a revised version of this Privacy Notice.

Cookies. InvoRec uses only strictly necessary cookies for user authentication (Firebase session cookies). We do not use advertising cookies, tracking cookies, or analytics cookies that track individual users. No cookie consent banner is required as we only use strictly necessary cookies that are exempt from consent requirements under applicable privacy laws. Separately, at signup we generate a device fingerprint for security and fraud-prevention purposes (see "WHAT INFORMATION DO WE COLLECT?"); this is a security measure rather than analytics or advertising, and it does not set a cookie.

13. DO WE MAKE UPDATES TO THIS NOTICE?

In Short: Yes, we will update this notice as necessary to stay compliant with relevant laws.

We may update this Privacy Notice from time to time. The updated version will be indicated by an updated "Revised" date at the top of this Privacy Notice. If we make material changes to this Privacy Notice, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification. We encourage you to review this Privacy Notice frequently to be informed of how we are protecting your information.

14. HOW CAN YOU CONTACT US ABOUT THIS NOTICE?

If you have questions or comments about this notice, you may email us at support@invorec.com.

15. HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU?

Based on the applicable laws of your country, you may have the right to request access to the personal information we collect from you, details about how we have processed it, correct inaccuracies, or delete your personal information. You may also have the right to withdraw your consent to our processing of your personal information. These rights may be limited in some circumstances by applicable law. To request to review, update, or delete your personal information, please contact us at: support@invorec.com.